The City Clerk’s office provides services that connect citizens to their government and maintains the recorded history of city government actions. The City Clerk’s office records, transcribes and distributes minutes of City Council meetings, processes special assessments, records deeds and easements, updates and maintains the Topeka Municipal Code Book, issues business and special event licenses, and provides notarization services. The City Clerk's Office assists the Governing Body in performing their legislative function by providing advance notice of all public meetings and coordinating citizen public comment at City Council meetings, providing public access to City Council agendas and all legislation proposed or adopted by the Governing Body to promote transparency and accountability in city government. The City Clerk serves as the official record custodian of city records and is responsible for compliance of the Kansas Open Records Act by conducting research and providing information and copies of official city records for staff and citizens. The City Clerk administers the City of Topeka Record Retention Policy and Schedule and serves under the administrative direction of the City Manager.
The Office of the City Clerk’s Vision is to connect citizens of Topeka, Kansas, with their government by professionally and accurately preserving City Council actions and providing easy access to all records of the City of Topeka.
The Office of the City Clerk’s Mission is to provide high quality information and services to the public, Governing Body and City staff so that effective and responsible decisions are made to govern the City of Topeka. The City Clerk’s office preserves the integrity of the City’s official records while striving for the highest degree of excellence and professionalism.