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The Financial Services Department provides financial reporting and essential support services for all City departments. The Department consists of three divisions: Contracts & Procurement Division, City Controller, Cash Management, and Fleet Services.
The City Controller Division is responsible to:
- Maintain the accounting records for 51 funds, as well as for all projects and programs;
- Provide internal and external financial reports
- Provide accounts payable, payroll, and other financial services support to City departments;
- Monitor and assist in reporting grant expenditures;
- Process all City financial transactions;
- Manage personnel accounting for payroll and benefits and provide counseling for retirees and other separating employees regarding KPERS/KP&F and COBRA health insurance
- Manage the City's bonded indebtedness, including structuring debt issues and assuring continuing compliance with bond covenants.
This division is directed by City Controller Pam Simecka in three sections: Accounts Payable and
Disbursements Accounting; Payroll Accounting
and Separation Benefits Counseling; and
Debt Management and Compliance Accounting
and Reporting.
The Cash Management Division is
responsible to:
- Record and deposit City funds;
- Quarterly Treasurer's Report
- Monitor and assist other City Departments in established cash procedures;
- Invest City monies using professional standards of safety and liquidity to achieve maximum investment yields;
- Reconcile all bank accounts to the City's accounting records;
- Monitor daily bank balances and collateralization needs;
- Serve as the primary contact with the banking community and investment providers;
- Monitor and report on investments and investment earnings.
The Contracts & Procurement Division is responsible to:
- Provide an efficient, economical, and effective method of acquiring goods and services to meet the needs of our internal customers
- Ensure a fair and competitive bidding process involving all vendors: local, small business, minority, women owned, disadvantaged, large, state, and national.
The Fleet Services Division is responsible to:
- Provide all service, maintenance and repair work on more than 1100 vehicles and pieces of mechanical equipment
- Maintain cost history
- Supply the participating divisions with asset acquisition and disposal assistance, in house fueling operations, and accident damage repair and processing.
